Overview

POSITION TITLE: Regional Coordinator

REPORTS TO: Regional Director

SUPERVISION EXERCISED: May serve as Supervisor for interns, serve as liaison between administrative and managerial staff as needed, and provide training on processes and software.

LOCATION: Chicago, IL

GRADE/Class: Grade C, Non-exempt, Non-Union.

ABOUT THE ORGANIZATION: 

ADL is the leading anti-hate organization in the world. Founded in 1913, its timeless mission is “to stop the defamation of the Jewish people and to secure justice and fair treatment to all.” Today, ADL continues to fight all forms of antisemitism and bias, using innovation and partnerships to drive impact. A global leader in combating antisemitism, countering extremism and battling bigotry wherever and whenever it happens, ADL works to protect democracy and ensure a just and inclusive society for all.

PRIMARY FUNCTION:

To provide a broad range of administrative and project management support to the Regional Director and regional operations staff and programs.

Responsibilities

Primary:

• Provide high level support to Midwest Regional Operations team, including program and event support, database management, administrative processing, scheduling, and communications. 
• Provide support to the Regional Director, including scheduling, administrative processing, and communications.
• Provide support in creating and posting digital media content, such as updates to the Regional web pages, e-newsletters, and other platforms as needed. 
• Partner with Regional Director and appropriate team members to manage communications with members of the Regional Board and local leadership committees.
• Coordinate and provide project management support for events, including registration management and on-site assistance. Provide technological support for events as needed.
• Maintain Regional databases and contact lists to ensure that they are up to date and accurate. Assist with maintenance and accuracy of regional information in national ADL databases
• Schedule and provide support for ongoing meetings, including Regional Board Meetings and committee meetings. 
• May serve as a liaison between the Regional Office and ADL’s Central Division and national staff on matters of technology and administrative systems. 

Secondary:

• Collaborate with regional office staff to provide support for special events and projects as needed. 
• May serve as a point of communication for external contacts and stakeholders. 

Qualifications

Skills:

• Strong computer skills (including Word, Excel, and PowerPoint), analytical and interpersonal skills. 
• Will need to know and understand Salesforce and other online platforms.
• Demonstrated ability to prioritize and multi-task to complete projects on deadline. 
• Exceptional attention to detail. 
• Familiarity with social media best practices and platforms including Twitter and Facebook. 
• Strong customer service and communication skills. 
• Strong team player.

Work Experience:

• Two to four years of experience, with a minimum of one year experience providing administrative support in a fast-paced office environment required. 

Education:

• Bachelor’s degree or equivalent combination of education and experience required.

Work Environment:

• Flexibility to work evenings and weekends when necessary to represent ADL and to attend regional programs (3-5 times/year).
• ADL COVID-19 Protocol (updated periodically): ADL is adhering to public health guidance regarding COVID-19. ADL will require that all employees are vaccinated with exceptions for medical and religious accommodations. ADL is requiring proof of vaccination. ADL is a hybrid environment; this role may require 3 days in the office.

Compensation:

• This position has a salary range of $42,000 to $51,000. This salary range is reflective of a position based in Chicago, IL. Please note that actual salaries are commensurate with experience and reflect the budget for a given position, and since ADL has a location-based compensation structure, there may be a different range for candidates in other locations. For an overview of our total rewards package, please visit https://www.adl.org/about/careers.

ADL values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of underrepresented ethnic groups, foreign-born residents, and veterans to apply. ADL is an equal opportunity employer. Recruitment, hiring, promotions and other terms, conditions and privileges of employment shall be maintained in a manner which does not discriminate on the basis of age, race, creed, religion, color, national origin, sex, sexual orientation, gender expression, marital status, physical or mental disability, veteran status, or military status, or in violation of any applicable Federal, state or local laws.

ADL will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For individuals with disabilities who would like to request an accommodation to support the interview process, please contact Talent & Knowledge at talentacquisition@adl.org.

ADL will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable State, Local, and Federal laws. 

The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job, nor is it to be interpreted as a contract for employment.