Overview

POSITION TITLE: Development Coordinator, Los Angeles

REPORTS TO: Development Director, Los Angeles

SUPERVISION EXERCISED: None

LOCATION: Los Angeles, CA (Western Division)

Grade/Class: Grade C, Exempt, PSA-Eligible 

ABOUT THE ORGANIZATION:

ADL is the leading anti-hate organization in the world. Founded in 1913, its timeless mission is “to stop the defamation of the Jewish people and to secure justice and fair treatment to all.” Today, ADL continues to fight all forms of antisemitism and bias, using innovation and partnerships to drive impact. A global leader in combating antisemitism, countering extremism and battling bigotry wherever and whenever it happens, ADL works to protect democracy and ensure a just and inclusive society for all.

PRIMARY FUNCTION:

Provide a broad range of administrative and project management support to the Director of Development and Development team.

Responsibilities

Primary:

• Manage donor acknowledgement, processing donations and preparation of timely acknowledgement letters.
• Maintain SalesForce database entries, routinely update and correct database records.
• Spearhead operational project management for the Development team.
• Manage stewardship related mailings such as holiday cards, giving reports, appeal letters, etc.
• Create monthly fundraising reports and other database reports as needed.
• Conduct preliminary research on prospective corporate foundation and individual donors.
• Handle administrative details associated with development-related volunteer leadership committees.
• Manage development contracts with vendors, as well as processing invoices.
• Assist with the preparation of and/or proofread donor-facing materials, including but not limited to letters of inquiry, proposals, reports, presentations and briefings. Provide support for donor meetings and communications, including profiles, briefings and communications prior to and following meetings as directed.
• Provide administrative support, particularly in a project coordination capacity.
• Assist the Development team in managing major initiatives, projects and events including large scale and smaller insider briefings as needed.
• Other duties as assigned by the Director of Development or his/her designee.
• Maintain a positive work atmosphere by communicating in a manner that fosters teamwork with colleagues.

Secondary:

• Assist with preparation and execution of fundraising events including maintaining guests lists, preparing materials, strategizing on event-day and other duties as requested.
• Coordinate event-related registration and fundraising websites as well as online platforms; oversee process of entering all event information into database.
• Coordinate tribute journal preparation, design and printing/digital, including dignitary letters, solicitation letters and ad solicitation. Track seating and tribute ad requests.

Qualifications

Skills:

• Strong interpersonal skills and good oral and written presentation skills are needed.
• Strong organizational and administrative skills including the ability to multi-task.
• Demonstrated ability to prioritize and multi-task to complete projects on deadline. 
• Strong computer skills (including Word, Excel, and PowerPoint), analytical and interpersonal skills. 
• Will need to know and understand Salesforce and other online platforms.
• Exceptional attention to detail. 

Work Experience:

• At least four years of community fundraising experience or relevant for-profit experience. Event planning experience is a plus.

Education:

• A Bachelor’s degree or equivalent work experience required. 

Work Environment: 

• ADL COVID-19 Protocol (updated periodically): ADL is adhering to public health guidance regarding COVID-19. ADL will require that all employees are vaccinated with exceptions for medical and religious accommodations. ADL is requiring proof of vaccination. ADL is a hybrid environment; this role may require 3 days in the office.

Compensation: 

• This position has a salary range of $45,000 to $55,000. This salary range is reflective of a position based in Los Angeles, California. Please note that actual salaries are commensurate with experience and reflect the budget for a given position, and since ADL has a location-based compensation structure, there may be a different range for candidates in other locations. For an overview of our total rewards package, please visit https://www.adl.org/about/careers.

ADL values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of underrepresented ethnic groups, foreign-born residents, and veterans to apply. ADL is an equal opportunity employer. Recruitment, hiring, promotions and other terms, conditions and privileges of employment shall be maintained in a manner which does not discriminate on the basis of age, race, creed, religion, color, national origin, sex, sexual orientation, gender expression, marital status, physical or mental disability, veteran status, or military status, or in violation of any applicable Federal, state or local laws.

ADL will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For individuals with disabilities who would like to request an accommodation to support the interview process, please contact Talent & Knowledge at talentacquisition@adl.org.

ADL will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable State, Local, and Federal laws. 

The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job, nor is it to be interpreted as a contract for employment.