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Office Coordinator (North Side Floating)
Full Time 8 Months Ago
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Acero Charter Schools, Inc. is Hiring an Office Coordinator (North Side Floating) Near Chicago, IL

OVERVIEW

Reports to: Principal and/or Assistant Principal

Salary: Competitive Salary and Benefits

Location: Chicago, IL

WE ARE ACERO

Acero Schools Office Coordinators perform a variety of critical roles and responsibilities in order to maintain the school office in compliance with Federal, State, and Local regulations. Serving the network as the first touchpoint for families and guests, this role is expected to provide high-level, respectful customer service to students, families, visitors, and employees.

The primary location for this role is Carlos Fuentes Elementary School. An essential responsibility of this role is to provide Office Coordinator coverage to 5 Acero Schools on a need basis. The frequency of travel will vary depending on the need of an Office Coordinator throughout the 5 Acero Schools all located across the City of Chicago. This role will require a safe and well-maintained car for home to campus and campus to campus travel.

JOIN OUR TEAM

  • A team of driven individuals who contribute to, respect and serve in our communities.
  • A team of professional problem-solvers eager to support families’ needs.
  • A team who embodies the values of achievement, community, excellence, resilience and optimism.

CORE RESPONSIBILITIES

Compliance

  • CEP: collect and process in a timely fashion the Family Income Information Forms, record in the appropriate data system(s), and maintain records according to instructions given at the beginning of the year. 
  • Medical Records: collect, process, and maintain student medical records in compliance with CPS and Acero Schools regulations, and record in the appropriate data systems.
  • Enrollment: assist in annual lottery process, and facilitate the transfer student process as described in the Student Handbook.
  • Student Information Systems: record all required student data into systems required by CPS and Acero Schools. 
  • Emergency Management: ensure that emergency plans are available at the school.
  • Student Attendance: record and maintain accurate attendance records for all students in dual systems and conduct weekly attendance data audits to ensure accuracy; be a catalyst to student achievement by emphasizing the importance of attendance to parents/legal guardians. 

Customer Service

  • Promote and maintain a positive and effective school climate by ensuring that all interactions with staff, students, families, and the public at-large are prompt, efficient, helpful, and friendly. 
  • Establish and maintain a professional, cooperative working relationship with all stakeholders including, but not limited, to parents/legal guardians, students, staff, and neighbors. 
  • Provide basic first-aid to students and contact parents as needed. Ensure that proper authorizations are on file in order for school administrators to properly manage the administration of medication to students.

Cash Handling

  • Properly record and maintain student fees in the appropriate database; issue receipts for payments; follow Acero Schools policy regarding cash handling.

Purchasing and Inventory

  • Maintain an accurate inventory of office supplies and follow proper purchasing process for replenishment of supplies (including receiving).

Office Management

  • Serve as custodian of the school office including all student information systems, enrollment and registration systems, etc. 
  • Ensure proper visitor Acero Schools policy is enforced.
  • Organize weekly communication (e.g. Friday Folders) to parents/legal guardians.
  • Ensure and maintain quality of office equipment (e.g. copier, fax, etc.).
  • Receive, sort, and distribute incoming and outgoing mail, including deliveries. 
  • Coordinate and supervise parent volunteers for support with Friday Folders.
  • Believe in our ability to create the future we envision.

QUALIFICATIONS

  • Education: High School Diploma (required); Bachelor’s degree (preferred)
  • Minimum of 1 year of experience in the field or in a related area
  • Ability to manage multiple projects
  • Must be highly detail-oriented and accuracy-driven
  • Excellent computer skills including familiarity with Microsoft Office (e.g. Word, Excel, and PowerPoint)
  • Must possess excellent written and verbal communication skills in English and Spanish (required)
  • Excellent interpersonal skills
  • Valid driver’s license required; must be able to drive to various locations
  • Must be authorized to work in the United States (required)

PHYSICAL DEMANDS AND WORKING CONDITIONS

The nature of the work requires an ability to operate standard business office equipment, collect, compile and prepare work documents, set-up and maintain work files, and an ability to communicate and exchange information. Physical demands include the ability to stand, bend, reach high and low, stoop, and walk around the classroom 60% of the day. In addition, candidates must be able to lift and/or push and pull 15 to 20 lbs. for short periods of time, and walk up and down stairs several times a day.

Majority of work is performed in a general school environment. Position requires availability for extended hours plus non-traditional hours required to perform job duties. Also requires participation and attendance at organization-sponsored events and meetings.

NOTE: The foregoing list of essential duties and responsibilities is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class.The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Acero Schools is committed to a policy of equal treatment for all individuals. Acero Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.

www.aceroschools.org

Job Summary

JOB TYPE

Full Time

POST DATE

07/18/2022

EXPIRATION DATE

12/11/2022

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The following is the career advancement route for Office Coordinator (North Side Floating) positions, which can be used as a reference in future career path planning. As an Office Coordinator (North Side Floating), it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator (North Side Floating). You can explore the career advancement for an Office Coordinator (North Side Floating) below and select your interested title to get hiring information.

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If you are interested in becoming an Office Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Coordinator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Office Coordinator job description and responsibilities

Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.

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Developed communication skills help office coordinators provide excellent service to customers and support to employees.

01/29/2022: Muskegon, MI

Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.

12/12/2021: High Point, NC

An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.

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Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Office Coordinator jobs

When office coordinators accept roles with new employers, they usually receive more training.

02/15/2022: Clearwater, FL

Extremely possess the good listening ability.

02/08/2022: Saint Louis, MO

Always Be Available as a Mentor.

12/09/2021: Killeen, TX

A good office coordinator should be able to delegate work based on the strengths of each team member.

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Step 3: View the best colleges and universities for Office Coordinator.

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