9Round Franchising, LLC

Position Description

JOB TITLE: Meeting Coordinator

DEPARTMENT: Corporate Office

LOCATION: Simpsonville, South Carolina

REPORTS TO: CEO/COO

FLSA CLASSIFICATION: Salaried, exempt

POSITION PURPOSE

The Meeting Coordinator is responsible for 9Round Annual Convention and for providing support activities related to event planning for the corporate office.

JOB DUTIES AND RESPONSIBITIES

• Manages assigned projects for meeting/event planning for a variety of specialty meetings and the 9Round Annual Convention.
• Tracks budgets to ensure revenue and expenses are kept within established boundaries and reconcile event bills.
• Ensures all logistical details including room set-up, audio visual, transportation, housing, and food and beverage for in-person meetings are planned effectively.
• Ensures all logistical details including virtual meeting platform, live session production, virtual posters, and attendee interaction for virtual meetings are planned effectively.
• Participates in contract negotiations and evaluations with a variety of vendors for meetings.
• Maintains the webpages for various conferences.
• Monitors timelines for multiple events.
• Communicates and develops relationships with employees, franchisees, clients, hotels, and vendors.
• Availability to travel to short site visits and a 5-day weeklong annual convention
• Coordinates travel and meeting logistics for visitors and for the corporate office.

• Commitment to exercise at least 3x week preferred.
• Performs additional duties as assigned, as this list does not reflect all the duties and responsibilities of the Meeting Coordinator.

QUALIFICATIONS

Competencies:

• Excellent problem solving and interpersonal skills

• Communicates clearly and effectively in a polite and courteous manner
• Prioritizes and completes a variety of tasks in a timely manner
• Demonstrates willingness to undertake duties as assigned

• Ability to work in a fast-paced environment
• Excellent attention to detail and accuracy
• Strong verbal and written skills
• Ability to work effectively independently and as part of a team

• Ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of client service response.

• Possess a strong commitment to a team environment while working well with others which includes treating employees, clients, franchisees, and anyone else necessary with respect and dignity.

Skills:

• Hands on experience with special events, conference, and convention planning
• Experience with planning in-person and virtual meetings
• Hands on experience with contract negotiations with national hotels and vendors
• Proficient in Microsoft Office (Word, Excel, Outlook, and Project), and basic Web content editing.

Education:

• Associates in Business Management or related field or experience preferred

Experience:

• 3 years of related experience in a Meeting Coordinator role
• 2 years of Convention Planning Experience

Work environment:

• Works primarily in a climate-controlled environment with minimal safety/health hazard potential

Physical Demands:

• Ability to be punctual and attend work on a regular and consistent basis
• Overtime may be required to meet project deadlines
• Ability to concentrate with various interruptions, weather conditions, and noise levels
• Must be able to talk, hear, use hands, fingers, climb or balance, stoop, kneel, crouch, and crawl
• Must be able to stand and walk 70% of the time
• Occasionally will be expected to lift boxes not to exceed 30 pounds

The physical demands described above are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPENSATION PACKAGE

9Round provides a competitive salary and an attractive benefits package that includes medical, dental, vision, and life insurance, paid time off, paid parental leave, paid holidays, a 401k plan, plus a complimentary gym membership.

Salary is dependent upon education, certifications, additional skills, and time spent in the profession.

9Round is an Equal Opportunity Employer