Job Posting Title Payroll Coordinator Agency 695 OKLAHOMA TAX COMMISSION Supervisory Organization Payroll Job Posting End Date (Continuous if Blank) Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Job Description Payroll Coordinator- Business Operations Salary Range- $50,000.00-$58,000.00 The Oklahoma Tax Commission’s goal is to serve the tax payers with Excellence! We strive to ensure that your experience at OTC is both positive and rewarding. We are a team that cares deeply and have a passion to provide assistance to Oklahoma tax payers while providing an excellent work environment. Employees receive a GENEROUS monthly benefit allowance to use toward a range of options for benefits including health, dental, vision, life, fsa, dependent care and disability. For example, an employee can receive between $150 to $1,700 a month to use towards benefits. The Oklahoma Tax Commission provides employees with 15 days of annual and 15 days of paid sick leave in the first year of employment. Not to mention 11 paid Holidays! That is a total of 41 paid days off in your first year! Our Retirement Plan includes generous matching between 4 to 7%! Don’t forget about our longevity payments starting after 2 years of employment! We are looking for individuals who are willing to be a team player with strong interpersonal and networking skills to build and maintain high impact relationships across the agency. Do you have a strong work ethic, positive attitude, highly motivated and have a passion to grow with an amazing team? Then the Oklahoma Tax Commission is the place for you! GENERAL FUNCTION The Payroll Coordinator will be assigned responsibilities involving professional-level work where employees are responsible to provide a high level of service to ensure employees are paid correctly and on time. In this role, the payroll specialist employees are responsible for validating payroll data entered in the State’s system, complying with agency policies, payroll laws and regulations, responding to employee inquiries, and having a thorough working knowledge of the State’s payroll system. The work is generally performed with a high degree of technical and administrative freedom to plan, develop, and organize all phases of the work necessary for completion within broad program guidelines. The Payroll Coordinator is assigned responsibilities involving professional level work in the maintenance, analysis, interpretation and management of payroll requirements and data. This includes the preparation and posting of monthly payrolls to various journals, ledgers and accounts. TYPICAL FUNCTIONS The functions performed by employees in this position may include the following: Ensures compliance with all state and federal wage labor laws. Reviews and analyzes Workday data and reports to ensure personnel transactions, time and leave entries, accrual calculations and absence balances are complete and accurate. Maintains and updates all voluntary and involuntary payroll deductions, state unemployment record for new hires, payment elections, prorated longevity payments, annual leave payouts, and optional insurance selections pertaining to payroll deductions. Maintains and monitors Workday records created for garnishments and child support income withholding orders; corresponds with courts and law offices, informs employees of garnishments received; provides required documents to the courts and/or taxing authorities. Calculates payroll hours, tax withholding, and deductions for monthly payrolls (hourly and salaried); verifies totals and researches discrepancies. Assists employees with payroll inquires, including time and leave, tax elections and payment elections and provides Payroll FAQs and Workday training guides to provide additional assistance required. Reviews and ensures compliance with Employees Benefit Department insurance audits received; processes any underpayments/overpayments if applicable; processes any missed insurance premiums due to life changing events. Informs supervisors and directors of payroll issues and changes; runs and maintains ad hoc reports for administration, budget, and divisions requesting information. Processes payroll withholding claim vouchers for voluntary and involuntary deductions; audit supplier invoices. Maintains documentation for the purpose of supporting files, reports, and data. Assists both internal and external auditors by providing requested documents in a timely manner. Encourages professional development in order to improve team’s skill set regarding software proficiency, financial analysis and written communications. Supports efforts to modernize the agency by providing recommendations on policies and/or procedures. Supports and serves as back-up for Payroll Administrator. Performs all related duties and/or projects assigned to meet the needs of the agency. COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of In-depth understanding of human resources and labor rules and regulations State’s payroll system Modern office methods and procedures, including computer technology related to accounting systems Principles and practices of financial record keeping, audits, and accounting functions Skills in Exceptional attention to detail Solid time management, problem solving and research skills Strong mathematical and computer skills Proficiency in Microsoft Office applications, with an emphasis on Excel Commonly utilized accounting software and tools including Excel and databases Technical fluency in commonly used software, applications, programs, and other resources and the ability to acquire new technical skills quickly Ability to Be discreet and understand the importance of maintaining confidentiality Display problem-solving skill under stressful conditions and deadlines Communicate professionally with others both verbally and in writing Establish and maintain effective working relationships with others Manage own time and work in a fast-paced environment Maintain routine accounting data in appropriate ledgers and journals Apply accounting practices including computation, reconciliation, and other processes to complete work assignments Prioritize, meet deadlines, and work on multiple assignments simultaneously Work independently as well as part of a team Develop a system of organization MINIMUM QUALIFICATIONS Education and Experience requirements at this level consist of A bachelor’s degree in payroll, accounting, finance, business management, public administration, or closely related field; PLUS one year of professional experience in payroll, auditing, accounting, or closely related field OR an equivalent combination of education and experience PREFERENCE STATEMENT Preference may be given to candidates who have: Current and active Oklahoma payroll experience Experience in fund accounting SPECIAL REQUIREMENTS Core work hours for the Oklahoma Tax Commission are Monday through Friday, 7:30am to 4:30pm. This schedule may require minor flexibility based on the needs of the agency. Telework may be required based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to BOTH work on-site and telework at an off-site location, generally in the applicant’s home. Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'. Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards, commissions, colleges, and universities. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001 Employees Headquarters: Oklahoma City, Oklahoma If you do not see a specific job for which you would like to apply, click on the ‘Get Started’ button below and complete the requested information. Be sure to attach your resume for review.