3TG Staffing Solutions

Who Are We?

We are a 100% Women-Owned business comprised of an encouraging, supportive, and diverse team who work to provide solutions and qualified staff for our clients. We maintain a high level of communication and function as a cohesive, collaborative team. If we sound like a good fit for you, we would love to hear from you!

What do we do?

We help experienced talent regain employment. Our recruiting, training, and staffing process ensures effective strategy, efficient planning, and timely execution. We specialize in top-quality direct-hire, temp-to-hire, and strategy consulting services virtually and on-site. 3TG specializes in business operations positions from entry-level to upper-level management, in a variety of industries. 

Legal Secretary II

3TG Staffing is seeking an experienced Legal Secretary.

Position Summary

Dual performance:

Support the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperative with others in a team-oriented environment.

Support a set of attorneys as a primary assignment and provide back-up secretarial assistance to others as assigned.

Primary Responsibilities

• Provide excellent customer service: answer main phone lines and direct calls; greet clients and vendors
• Ensure that mail is sent out of the office, i.e. regular mail, certified mail, or overnight mail.
• Perform legal research.
• Perform e-filings, prepare pleadings notebooks, update indexes and prepare exhibits.
• Maintain and organize files in an orderly manner.
• Draft standard pleadings, correspondence, memoranda and other documents.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and submit invoices for payment to client or accounting.
• Possess knowledge of client-specific billing guidelines and restrictions and apply those guidelines to ensure cost-effective practices.
• Participate in the timely review and submission of prebills and/or client bills.
• Possess strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm’s systems and databases.
• Demonstrate ccurate filing of court documents both electronically and in document form and able to determine and follow any local or judge specific requirements related to same.
• Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
• Provide friendly and helpful telephone support and/or receptionist relief.
• Perform accurate proofreading of all documents to prior to distribution or filing.
• Anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance).
• Review and follows-up on client deadlines and calendar appointments.
• Coordinate and make necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).
• Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities.
• Accurate preparation and submittal of client intake forms.
• Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system.
• Regular and consistent updates of client files, notebooks, and pleading indices.
• Maintain attorney specific case lists, charts, and status of cases and outcomes.
• Understands and accurately manages audit requests.
• Update all applicable contact records (including attorney’s outlook and firm database).
• Timely reviews, follows-up on, and accurately files client-related emails.
• Properly prioritizes work assignments.
• Seek appropriate assistance (from the office manager or attorneys) when conflicts arise.
• Consistent completion of assigned tasks when expected.
• Able to manage many assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed.
• Willing and capable to help teammates when needed.
• Enter, review and revise timesheets accurately.
• Proofread all documents independently and effectively to ensure accuracy and completeness.
• Develop, implement, and maintain systems to promote organization and efficiency.
• Understand and comply with office policies concerning file management, case lists, filing and recordkeeping.
• Effective management and monitoring of calendar of deadlines and key dates.
• Demonstrate knowledge of litigation process.

Skills and Abilities

• Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint and Excel.
• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.