Job Title: Director for OMS 3 and OMS 4 Academic Counseling
Department: Center for Institutional, Date: August 1, 2023
Faculty and Student Success
FLSA: Exempt Work Location: Any VCOM

Campus
Employee Category: Administrative Work Schedule: Monday –
Staff Friday, 8:00am – 5:00pm
Reports to: Provost Percent Employment: 100%
Direct Reports: N/A

I. Job Summary:

Work within the Center for Institutional, Faculty and Student Success to further the
mission to advance the quality of teaching and learning by promoting a College culture
where the VCOM community works collaboratively to champion educational excellence.
This position is responsible for the academic support of OMS 3 and OMS 4 students
across all campuses, which consists primarily of assisting students with board preparation
and monitoring board preparation progress. This position shares the responsibility to
provide academic information, resources and guidance to students, faculty, and staff.

II. Job Duties:
Students:
1. Identify students who experience difficulty with academic requirements and provide

students with academic assistance and/or refer students to additional intervention
resources when needed. Manage the student intervention database, track students in
academic difficulty and monitor their progression through academic intervention
support.

2. Advise OMS 3 students on board preparation resources and planning, including
meeting with all OMS 3 students at the beginning of the OMS 3 year to help them
develop an individualized short and long-term board prep plan.

a. Survey students regarding board preparation resources and planning and
share results with the following class.

b. Maintain knowledge of COMLEX and USMLE preparation resources to
provide students with accurate and relevant information.

c. Arrange faculty reviews of COMSAE and COMLEX.
d. Act as a liaison between VCOM and commercial preparation programs.

3. Monitor, document, and report student’s progress on COMSAE Phase 2 and
COMLEX Level 2 CE.

a. Identify, advise, and support students considered at-risk of failing or who
have failed COMSAE or COMLEX.

b. Provide support meetings for all COMSAE and COMLEX failures.
c. Communicate with the Associate Deans, Dean, and Registrar regarding

student’s COMSAE and COMLEX status, including the need for additional
coursework or an ADPOS.

d. Purchase COMSAE exams.
e. Proctor COMSAE exams, including reattempts and all attempts for ADPOS

students.
f. Act as a liaison between VCOM and NBOME to manage student eligibility

for COMLEX and to troubleshoot issues.
g. Confirm graduation requirements for COMSAE and COMLEX are

completed.
4. Assist with the development and coordination of student success

workshops/programs.
5. Maintain regular communication with faculty, academic advisors, and other related

personnel to monitor academic progress.
6. Work to establish a collaborative and involved culture between all individuals

involved in the academic support of the student; develop and oversee training for
faculty on student interventions.

7. Coordinate and monitor the academic advising program.
8. Provide information to students inquiring about a suspected or diagnosed disability

as to VCOM’s policies and procedures regarding diagnostic evaluations and
determination of academic accommodations.

9. Collaborate with members of the Center for Institutional, Faculty, and Student
Success to identify instructional issues affecting student learning and recommend
faculty development sessions directly correlated to student feedback.

10. Serve on various committees as needed, including Promotion Board and Dean’s
Council, and others as required.

11. Maintains and updates confidential files and records pertaining to student academic
issues and progress.

12. Be cross-trained for the position of Director for Student and Institutional Academic
Success and temporarily fill in for that position should it become vacant on any of
the four VCOM campuses.

13. Perform other duties as assigned.

III. Required Qualifications:
Education: Doctorate degree in education preferred but will consider a Master’s

degree in education working toward a doctorate degree in education.
Experience: At least 3 years of work experience in the academic setting with

experience in teaching and/or academic support.
Other skills important to this position:

Confidentiality
Excellent interpersonal and communications skills
Strong team player
Commitment to College values
Basic computer proficiency
Ability for occasional travel

Preferences are given to candidates who have worked in academic environments.

The successful candidate will be subject to a criminal history background check.
Regular, reliable, and predictable attendance is an essential function of the job.

IV. Working Conditions and Efforts: The physical demands and work environment
characteristics described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Physical demands: The physical demands and work environment characteristics
described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
Work environment: Office environment. Outside travel 0% to 5% of time. The noise
level in the work environment is usually minimal, however the reception area with
frequent visitors, phone calls and discussions may be distracting.

This position is classified as an exempt position because it requires that the
candidate/employee exercise independent judgement and discretion regarding
matters of significance.

Employment with VCOM is “at-will”. This means employment is for an
indefinite period and it is subject to termination by the employee or by VCOM,
with or without cause, with or without notice, and at any time. Nothing in this
position description or any other policy of VCOM shall be interpreted to conflict
with or to eliminate or modify in any way, the “at-will” employment status of
VCOM employees.

V. VCOM Core Values: The employee is expected to adhere to all VCOM policies. As
the environment is a professional college, VCOM faculty / staff are expected to dress
and behave in a professional manner at work. VCOM faculty / staff are expected as
VCOM employees, to be a person who obeys all laws and professional expectations of
an upstanding citizen of the community. VCOM expects all employees to maintain a
positive attitude in all working relationships with all VCOM departments, employees,
medical students, prospective medical students, interns, and residents and to treat all
other engaged in the duties of the employment, with mutual respect.