The Organizer-Campus Life shall be primarily responsible for working with appropriate members of the Board to create and implement an annual schedule of events for students on all campuses. Additionally, the position will work with other event-focused departments at Vancouver Island University to ensure that the Students’ Union works in partnership with the University to host events and activities that create a sense of community at the institution. The Organizer-Campus Life will also coordinate the volunteer opportunities and build relationships with community partners.
Hours of work per week: 35
QUALIFICATIONS
All Organizers shall have the following qualifications:
- 3 to 5 years working in the advocacy, not-for-profit or post-secondary sector
- A related undergraduate degree
- Thorough knowledge of the student movement and its aims
- Experience working on post-secondary education issues, specifically those related to students
- Experience developing and implementing social justice campaigns and advocacy work
- Experience executing customer/member service functions
- Basic experience using word processing, spreadsheet and database software
- Experience producing reports, making presentations and undertaking basic office administration functions
- Experience handling cash and operation a point of sale system
The Organizer-Campus Life shall have the following specific experience:
- Planning and implementing events for small and large groups, including but not limited to concerts and beer gardens
- Creating marketing and advertising campaigns for events and services
- Fundraising and procuring sponsorships
- Serving and overseeing the service of alcohol in either a special event or pub environment
- Creating a strategy of branding of events
- Planning events for constituent communities such as indigenous students or international students
- Building and maintaining relationships with external organizations
The Organizer-Campus Life shall have a valid Serving It Right Licensee license as well as level 1 Food Safe certification.
DUTIES
Organizing Duties
All Organizers shall have the following common duties:
- Assist with customer service and front-line service delivery, including reception and sales duties
- Assist with the execution of Students’ Union events and activities
- Assist members of the Board in executing their duties by providing counsel, advice and direct assistance
- Attend Board and general meetings of the Students’ Union as a resource person as required
- Proactively promote the benefits of membership in the Students’ Union and British Columbia Federation of Students in execution of duties and dealings with general members
- Maintain up-to-date knowledge of the Students’ Union’s structures, bylaws, policies, procedures, contracts, and rules of order
- Provide counsel and assistance to board members where it relates to campus life activities
- Attend workshops and conferences as may be required from time-to-time
- Work collectively as a team with other members of staff
Campus Event Coordination Duties
The Organizer-Campus Life shall have the following membership communication duties:
- With the Director of Events, create an annual events plan and oversee the planning, coordination, and implementation of such annual events as Frosh, Frost and the Year-End Celebration and such other events a may be mandated by the Board of Directors
- Work with Board members to create an annual event plan for the Equality Resource Centre and its component organizations, and assist with the coordination of ERC events such as Sisters in Spirit, 16 Days of Activism, International Women’s Day etc.
- Work with Board members to create an annual event plan for events that occur at the same time every year such as World Water Day, exam pit stops, and other national holiday celebrations
- Coordinate an ongoing volunteer system with an emphasis on recruitment
- Conceptualize and coordinate the distribution of event promotional materials
- Oversee in the recruitment and booking of performers
- Undertake fundraising and sponsorship procurements to subsidize the costs of events and activities
- Coordinate VIUSU’s participation in and delivery of campus life activities at regional campuses
- Work with members of the Board and staff to ensure that international students are included in campus events and liaise with the International Education Department
- Act as a server and licensee at events involving alcohol, as may be required
- Complete such other duties as may be consistent with event coordination and the promotion of campus life
- Build relationships with local businesses via the student discount program, sponsorships and regular event partnerships where appropriate
- Maintain ongoing community partnerships with other community organizations
- Plan and implement special events and performances in the Students’ Union’s pub, and act as a resource person to the Pub Coordinator with respect to campus life activities
University Event Relations Duties
The Organizer-Campus Life shall have the following membership communication duties:
- Work with members of the University community to increase campus life activities and, with Board members and the Executive Director, represent the Students’ Union in such endeavors
- Assist with the development and maintenance of the Students’ Union’s relations with the University’s Campus Recreation, Athletics, Residences and Student Services Departments
- Coordinate VIUSU’s participation in VIU’s various Student Orientations
Job Types: Full-time, Permanent
Salary: $42.34 per hour
Expected hours: No less than 35 per week
Benefits:
- Casual dress
- Employee assistance program
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Wellness program
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
- Weekends as needed
Supplemental pay types:
Education:
- Bachelor's Degree (preferred)
Work Location: In person
Application deadline: 2024-04-12
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