Community Engagement Coordinator

RESPONSIBILITIES

The primary responsibilities of the role are:

• Provide logistical support for meetings: This includes scheduling meetings, preparing and distributing materials, hosting support (including room set up, tear down, and ordering food/beverages), tracking attendance, and post-meeting follow up
• Data Entry: Maintains up-to-date data re: engagement activities, meeting attendance, statistics, and evaluation results. This includes updating in United Way’s CRM, Andar
• General Administrative Support: This includes routine correspondence, processing and tracking invoices and donations, inventory management, and program-related mailouts
• Support interactive engagement activities, such as Living on the Edge and Brain Architecture Game, through rebuilding the activity kits and supporting events as needed
• Speakers Bureau: During campaign season, coordinating the Speakers Bureau will be the priority function. This includes:

• Coordinating all speaking engagements and agency visits in a timely manner, including monitoring requests, and matching appropriate speaker/agency to the request
• Proactive relationship management and customer service with speakers, workplace representatives, and colleagues
• Problem-solving
• Regular updates

• Volunteer support: Work collaboratively with volunteers to ensure that all stakeholders have meaningful experiences that lead them to be confident and passionate ambassadors of United Way of Winnipeg
• Support team and department priorities: Work collaboratively with other members of your department and teams to implement a departmental plan that aligns with the organization’s Strategic Plan and budget. Actively participate in team and department meetings
• Additional Responsibilities:

• Participate as a member of the bargaining unit, specifically Unifor and its Local 191
• Assist others in the organization through activities such as:
• • Switchboard relief
  • Special projects like the annual Celebration and Annual General Meeting

You are a detail-oriented team player who is dedicated to making Winnipeg a better place to live. You also possess the following qualifications or an equivalent combination of education and related experience:

• Administrative Assistant/Office Administration certificate and two years’ related experience or some equivalent combination
• Strong interpersonal and communication skills
• Intermediate computer software experience (including Excel, Word, Outlook, and data entry)
• Exceptional organizational skills, with particular attention to detail
• Respectful of confidentiality
• Ability to learn and thrive in a dynamic, fast-paced, changing environment and manage several tasks simultaneously
• Ability to work independently and as part of a team, to take initiative and demonstrate imagination and resourcefulness

United Way Winnipeg is committed to achieving and maintaining a workforce that reflects the demographics of the communities we serve. Applicants are asked to self-declare.

We are committed to providing an inclusive, barrier-free work environment, beginning with the hiring process. Individuals applying for employment with United Way Winnipeg may request accommodations at all stages of recruitment and employment from Human Resources. All information received as it relates to accommodation will be kept confidential.

Please include a cover letter and resume with your application. Closing date for this opportunity is December 20, 2024.