Project Management Assistant

Project Management Assistant - ( 2400015G )

Description

Strong communities don’t just happen—they’re built. They are creatively imagined, collaboratively planned, and readied to face tomorrow with optimism. We are driving the future of Community Development. Our experts lead their fields, collaborating on projects that are as technically challenging as they are impactful, creative, and fulfilling. We are a place where you can apply your passion—and find endless opportunities to help make communities more equitable, resilient, and livable. Join the team that truly designs with community in mind.

Your Opportunity

In the position of Project Management Assistant, you will assist the Project Managers on multiple projects by helping to create reports, set up new projects and tasks, track disbursements, populate budgets, as well as assist with forecasting, invoices, scheduling, document tracking and other financial related tasks. This role also includes support on other project milestones such as preparation of construction completion certificates, contracts, development agreements, project audits, and safety documentation. This is a great opportunity for a motivated, energetic individual who wants to challenge their abilities in a dynamic work environment.

Your Key Responsibilities

• Follow document control processes and procedures established for project functions including document tracking and project audit compliance.

• Prepare financial reporting for project managers, as well as leadership.

• Support our field services group through contractor financial tracking, updating cost to complete construction estimates, and creation of progress payments for construction.

• Support project managers in tracking and preparing professional services invoices to clients.

• Assist in tracking and obtaining key project milestones with the City of Calgary (CCC’s, FAC’s, As-Built Drawings, Security Reductions, and Development Agreements)

• Work closely with the project team to maintain a current and accurate understanding of project status, issues, and changes.

• Support business development functions including tracking upcoming pursuits and opportunities.

• Support project deliverables and schedules, as needed by project managers.

• Support leadership in managing overall business center resourcing by leading the inputs of project manager schedules into global workflow tracker and provide team leads with reporting on upcoming deliverables.

• Prepare required project set up documentation.

• Prepare project specifications, reports, and other required documents.

Qualifications

Your Capabilities and Credentials

• Prior experience working in engineering, architecture, or construction field is an asset.

• Prior knowledge of document control is an asset.

• Prior work in a Project Assistant/Coordinator role is an asset.

• Demonstrated ability to handle multiple priorities and assignments.

• Excellent written and verbal communication skills.

• Exceptional organizational skills are needed.

• Strong analytical skills.

• Exceptional attention to detail, and resourcefulness.

• Must be able to successfully work both collaboratively and independently.

• Advanced experience with MS Office including Word, PowerPoint, Excel, Project, Access and OneNote.

Education and Experience

• Minimum of 2 years of experience preferred, however, new grads are welcome to apply.

• Technical degree/diploma/certificate or equivalent in related field; or equivalent combination of education and experience.

Typical office environment working with computers and remaining sedentary for long periods of time. Stantec is proud to offer a hybrid work environment and this position allows for flexible remote working opportunities.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Alberta-Calgary

Organization : BC-1165 CommDev-CA Alberta South

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Mar 11, 2024, 7:53:58 AM

Req ID: 2400015G

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans