Jan 23, 2024
Competition Number:
24-11
Closing Date:
Feb 26, 2024, 15:00 PM
Human Resources Assistant
Permanent Full-Time (1.0 FTE / 35 hours weekly)
Okanagan Regional Library Headquarters location (1430 KLO RD, Kelowna BC)
The ORL is growing with the opportunity to add a Permanent Full-Time Human Resources Assistant to our organization!
We invite you to bring your expertise and commitment to service excellence to a role where you can make a real difference.
About the Okanagan Regional Library (ORL)
Located in beautiful British Columbia, the ORL stretches from Golden in the Rocky Mountains through the wine and fruit producing lands of the Okanagan Valley to the semi-desert Osoyoos at the US border. It is a vibrant library system, with 30 branches, serving 26 diverse communities, over 300 employees and a service population of over 400,000 people.
The Opportunity
The Okanagan Regional Library is looking for a Human Resources Assistant that works in a confidential capacity and is responsible for support to the Human Resources Department. The Human Resources Assistant provides administrative support and coordination for various human resources department programs and initiatives.
Under the guidance and supervision of the Director of Human Resources this position performs a variety of Human Resources administrative tasks including but not limited to
Maintain the HRIS database.
Schedule meetings and take minutes.
Collect, track, and record employee information.
Support all internal and external HR-related inquiries.
Create and maintain personnel files.
Assist with the recruitment process by identifying candidates, scheduling and participating in interviews, performing reference checks, and issuing employment contracts.
Coordinate training sessions and seminars.
The incumbent exercises, independent judgement, follows established Okanagan Regional Library policies, procedures, and practices and maintains the integrity and confidentiality of information communication within the organization.
Education
Grade 12 or equivalent.
Diploma in Human Resources Management or Business Administration.
Payroll experience an asset.
Related Experience
Minimum of two (2) years in a human resources environment, or equivalent combination of training and experience.
1 Year experience working in a unionized environment.
Other Requirements
Knowledge of Employment Standards
Understanding of Collective Bargaining and Collective Agreements.
Knowledge of WorkSafe regulations and protocols
Strong oral and written communication skills, with the ability to work independently as well as in a team environment.
Strong organizational skills.
Experience and expertise with the use of Microsoft suite software.
Experience with virtual meeting platforms.
Demonstrated experience using a fully integrated Human Resources Information System
Well established time management skills
Aptitude for detailed work.
Ability to communicate with courtesy, tact and interest with staff and all sectors of the public.
Considerable knowledge of computer software applications.
Ability to manage multiple priorities at the same time.
Valid B.C. Driver's Licence.
If you meet these requirements and are interested in this opportunity, we would like to hear from you! Please submit a resume and cover letter outlining how your skills can be applied to a library setting.
We thank all applicants for their interest in our organization; however, only short-listed applicants will be contacted.
Job Status:
Open
Job Branch:
Kelowna
Demo