Immigration Assistant

We are only interested in positive people who bring compassion and energy to the workplace. You must be a glass half-full personality with a “get it done” attitude. The ideal candidates must be able to handle constructive criticism and mentoring to learn and advance quickly.

A competitive compensation package, including benefits and training opportunities will be provided.

www.dmsolving.com

Responsibilities:

• Providing legal administrative support, service and expertise to staff and clients
• Managing schedules, appointments and meetings
• Liaising with business vendors
• Maintaining and updating Corporate website and social media
• Preparing, reviewing and arranging for execution of legal of documents
• Faxes – monitor incoming and outgoing faxes; send faxes
• Couriers – coordinate, prepare and administer incoming and outgoing couriers
• Scan packages and files; photocopying and printing
• Maintain office supplies
• Coordinate file opening (physical file preparation; electronic file opening)
• Manage email distributions – newsletters, invitations, special events, etc.
• Catering arrangements as required
• Audit / conflicts
• Make travel arrangements as required
• General filing; organization of files
• Monitor and follow up on applications in progress
• Check status of applications in process at Citizenship and Immigration Canada & U.S.
• Organize a high volume of files and dates and status lists
• Preparing bank deposits and receipt of payments
• Entering expiry dates in accordance to client’s permit
• Opening/ closing and updating files
• Obtain copies of work permit once the client has received their work permit
• Basic accounts receivable knowledge
• Review/ edit application forms for Lawyers/Paralegals
• Prepare, review and arrange for execution of legal documents
• Researching and maintaining up-to-date knowledge of the changing immigration laws, regulations and policies
• Google Analytics Reports
• Reconciling courier invoices
• special projects and client campaigns or client research and intel

Qualifications:

• Experience corresponding with government officials and border officers
• Demonstrated superior oral and written communication skills
• Demonstrated keen attention to detail, with an ability to effectively manage constraints and competing priorities
• Demonstrated ability to complete multiple tasks on initiatives of varying complexity
• Excellent intrapersonal skills (self-awareness, self-management), able to exercise sound judgment
• Ability to be adaptable, flexible and work under pressure in an environment of changing priorities and multiple deadlines.
• Ability to work cooperatively in a supportive team atmosphere
• Proficiency in Word, Outlook, PowerPoint and Excel
• Experience working with CLIO and/or QuickBooks Online is preferred
• Accuracy in data entry and in entering limitations and next step dates; and
• Working independently while reporting directly to supervising lawyers, and taking instructions from other team members

Job Types: Full-time, Permanent

Pay: $52,954.15-$65,295.52 per year

Additional pay:

• Bonus pay

Benefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person