Planning Specialist

Job Title: Specialist - Planning

Location: Any CCS Office (Toronto, Vancouver, Montreal, Victoria, Ottawa, Calgary, Halifax, St John's, Kelowna, Prince George, Hamilton, or Quebec City) Detailed office location information can be found by visiting this link: https://cancer.ca/en/contact-us

Work Model: Hybrid Work Model

Salary Band: 4 ($52,000 - $75,000 CAD)

WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?

The Canadian Cancer Society works tirelessly to save and improve lives. We raise funds to fuel the brightest minds in cancer research. We provide a compassionate support system for all those affected by cancer, across Canada and for all types of cancer. Together with patients, supporters, donors and volunteers, we work to create a healthier future for everyone. Because to take on cancer, it takes all of us. It takes a society.

Help us make a difference.

COME AS YOU ARE

At CCS, we embrace everyone’s uniqueness and recognize the strength that lies in differences. We believe in the power of our collective potential and strive to achieve a more diverse, inclusive, and equitable workplace to empower and create opportunities for all. We welcome and encourage applications from all qualified candidates regardless of their gender, age, religion, race, ethnicity, and nationality. Particularly equity deserving groups, such as members of the BIPOC, and 2SLGBTQI communities, people living with disabilities, veterans, and anyone who may contribute to the further diversification of the Canadian Cancer Society. Together we unite and inspire all Canadians to change the future of cancer.

JOB OVERVIEW

Reporting into the Director, Business Transformation, the Planning Specialist is responsible for the development, administration, maintenance, and the analysis of the processes necessary to develop and execute the organization’s operating plan.

The role will also provide support to the Director, Business Transformation in the areas of planning, reporting and materials development.

WHAT YOU’LL BE DOING:

1. Annual operating plan development and resourcing tool management.

• Working closely with the Director, Business Transformation in the preparation of the annual operating plan.
• Overall management of the organization’s planning and resource management tools.
• Development of resources to build understanding of planning and portfolio management processes.
• Provide training to leaders for usage of planning and portfolio management processes.
• Coordinate and support leaders at all levels with the alignment, prioritization, resourcing and scheduling of organizational initiatives and resource requests.
• Track the usage of the planning and portfolio management processes.
• Obtain and analyze feedback from leaders and identify pain-points in order to plan ahead and improve the organization’s planning and resource management tools, including new feature development.
• Engage in testing and release of updates to organization’s planning and resource management tools.
• Assisting the Director, Business Transformation with developing materials to support planning, strategy development, process development, etc.
• Assisting the Director, Business Transformation with the development and execution of training and communication plans related to organizational planning, resource and performance management.
• Assisting the Director, Business Transformation with the development of meeting materials as needed.

2. Trend identification and analysis

• Assisting the Director, Business Transformation with the development of reports related to trend analysis, performance management, and process effectiveness.
• Development of reports, dashboards and other tools to enhance understanding of the current state, and to drive overall adoption and effectiveness of portfolio management processes.
• Develop surveys to understand the user experience, and through effective analysis develop recommendations to address priority needs.

3. Business administration

• Coordinating with leaders and other departments to ensure deadlines are met.
• Taking and distributing meeting minutes and notes as needed
• Assisting the Director, Business Transformation with scheduling of meetings and calendar management as needed.
• Developing and managing the Business Transformation Office’s SharePoint site.
• Actively contribute to our culture of justice, belonging, equity, diversity, and inclusion by ensuring that all staff feel represented and heard regardless of their gender, age, religion, ethnicity, and nationality or race.

QUALIFICATIONS:

• More than 3 years, up to and including 5 years - similar or related general experience in progressively more important positions.
• Post-secondary education such as acquiring a university degree in a relevant discipline. Requires a professional designation.
• Experience in developing or supporting the development or monitoring of business plans
• Experience working with senior management - developing executive level reports, memos and meeting materials
• Experience in developing and delivering training sessions
• Experience in process improvement for the purposes of efficiency or effectiveness
• Experience in PowerPoint and Excel – design and development of diagrams and charts.
• Bilingualism in English and French is an asset

ASSETS

• Extremely detail-oriented
• Excellent communication skills
• Excellent organizational skills
• Experience with Microsoft Excel
• Experience with Salesforce
• Analytical, with the ability to evaluate and make changes to multiple different processes based data, feedback etc.
• Big picture thinker with the ability to articulate, interpret and simplify complexities
• Ability to maintain the confidentiality of sensitive information
• Excellent communication and ability to comfortably lead meetings, prompt for conversation and answer questions on the spot with a variety of different stakeholders
• Experience working in a team-oriented environment as well as ability to engage in independent work and operate with a decent level of autonomy
• Ability to prioritize a busy workload

WHAT YOU CAN EXPECT FROM US:

CCS offers meaningful opportunities to help make a difference in the lives of Canadians with cancer, their caregivers, families and communities. We are committed to building and nurturing an inclusive community for our employees by highlighting their unique experiences. We value diverse skills and strongly encourage applications from all qualified candidates. CCS is committed to fostering a culture that is inspiring, supportive and exemplifies our core values:

COURAGEOUS UNITED CARING RIGOROUS

In return for your skills and dedication, we offer an attractive compensation package that encompasses a competitive salary, excellent benefits, which include paid parental leave, paid family sick time and health insurance, and the opportunity to have a rewarding employment experience where your contributions can make a true difference every day.

HOW TO APPLY:

Qualified candidates are invited to submit their resume, cover letter and salary expectations by May 15, 2024.

We thank all candidates for their interest and advise that only those selected for an interview will be contacted.

OTHER INFORMATION:

CCS is committed to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you!

Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.

As an employer, occupational health and safety legislation requires that we protect our workers from health and safety risks in the workplace. CCS has implemented a mandatory vaccination policy requiring that all staff who work in any of our physical workplaces must be fully vaccinated against COVID-19. All employees will need to attest to their vaccination status through a secure online form or automated applications. Reasonable accommodation and remote working will be discussed on a case-by-case basis.

Privacy Disclosure

We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting privacy@cancer.ca. For more information about our privacy practices, visit cancer.ca/privacy.

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