GFL Environmental is looking for a Vendor Management Associate to join our team in Vaughan on a 9-month contract. The Vendor Management Associate will be responsible for the accurate and timely updates of new vendor accounts, or changes thereof or bank account updates, while maintaining the necessary compliance and data integrity throughout the process. This role, will review all vendor account information for completeness to ensure that the information added to the Financial System is accurate and not duplicated. The candidate will be required to work diligently and collaboratively with various departments to complete tasks within the set service level agreements with the Business in order to complete the necessary due diligence for the set-up of vendor accounts. Key Responsibilities: VENDOR CREATIONS/CHANGES Responsible for liaising with the Business Units, the Vendors and Procurement Team to ensure that the requests submitted are complete, accurate and approved. Supporting requests for both US & Canada Vendor accounts Verifications against the Great Plains systems and other applications & tools to identify vendor duplicates or similar accounts. The requests will be scrutinized and will include liaising with the vendor or the requestor, to obtain additional information as needed, adjusting the data if needed and providing the results of the updates back to the requestor. Reviewing vendor attributes, including legal entity, Vendor Classification, Payment Terms, Taxonomy and spend in coordination with Procurement. Coordinate the set-up of employee vendor ID’s for the company’s expense reimbursement programs. Periodic maintenance of the integrity of data: to validate completeness, data is current; inactivate vendors with inactivity within last 18 months Follow up on inquiries and matters related to vendor set ups – terms, class, payment method, address, or banking information Support Accounts Payable with any vendor related issues Follow all set policies and controls related to the setup of third-party vendors. EFT/ACH PAYMENT CONFIGURATION Responsible for setting up all new requests from vendors to be paid by EFT (electronic funds transfer – CAD) or ACH (Automated Clearing House – USD) Manual validation and verification of all Bank account data with the vendor prior to the change in the database Report any fraudulent attempts to change banking from any GFL vendor accounts Follow up on inquiries and matters related to vendor creations – payment method, banking information Support Accounts Payable with any Vendor related issues on payment via EFT or ACH Follow all set policies and controls related to the set-up of third-party vendors. OTHER ACTIVITIES Review incoming duplicate, merge and inactivation requests. Assisting with data review of other Vendor Management projects as needed. Researches and presents recommendations/solutions on vendor management opportunities. Remains knowledgeable on the function, ability, and scope of the Vendor accounts integration program and provides recommendations for improvements. Partners with Accounts Payable, Treasury, Procurement, Project Managers and other internal departments through formal and informal networking. Provides UAT support for upgrades, implementations and system changes. Provides assistance to other team members on projects or during vacations. Perform other duties as assigned. Strong focus on internal compliance and control protocols Assign appropriate tax profiles in the financial system based on vendor’s legal structure and offerings Knowledge, Skills, Abilities and Competencies: University or post-secondary education with a concentration in Business Administration, Economics, Finance or Procurement 3-4 years in any of the following roles: Accounts Payable, Vendor management or Procurement Bilingual (French/English) - reading, writing and speaking is considered an asset Able to work well under pressure, to pivot across multiple priorities and multi-task in a fast-paced work environment, meeting set deadlines with multiple interruptions Detail oriented/excellent quality assurance control/skills Consistent follow-up skills on data that is incomplete, inaccurate or inconsistent Strong analytical skills - collecting and analyzing complex data, valuating information and systems, and drawing logical conclusions independently Demonstrated ability to take initiative and work independently, as well as part of a team Excellent written and verbal communication skills Prior experience using Workday is considered an asset Strong customer service and customer satisfaction experience Broad based experience in Vendor Management, Accounts Payable, Finance & Accounting and major Financial ERP systems Maintain a high level of accuracy and detail oriented Ability to show versatility and resourcefulness when problem solving Exceptional conflict resolution, negotiation, and objection handling skills Work with your peers to ensure that key stakeholders receive consistent messages Ability to build rapport and communicate appropriately and effectively with clients and peers at all levels of the organization Strong morals and ethics, along with a commitment to staff privacy Help develop a best-in-class GFL’s Vendor Support center by maintaining & upholding all company policies and departmental procedures, as well and demonstrating a level of professionalism and communication consistent with the expectation of this position #GFLTalent We thank you for your interest. Only those selected for an interview will be contacted. GFL Environmental is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GFL will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs. Current GFL Employees If you are an existing GFL employee and would like to search and apply to current job openings, please visit the internal GFL Jobs Hub. At the heart of GFL lies our greatest asset—our people. So, we're glad you landed here! We believe in great careers, making a positive impact on the environment and supporting our people with their life ambitions. We aspire to create the right jobs in a way that brings you along with us. At GFL, growth isn’t just for our business—it’s for our people. Because we see the potential in all our employees to do whatever it is they set their mind to, and we’re proud to support them in that journey. We consider our employees’ personal goals, helping them create the career, and life, that they desire—whether it’s advancing in their job, learning new skills, forming lasting relationships, or mentoring others, while having time to pursue other life ambitions. With safety and sustainability at the core of what we do, we all come together to form “Team Green”—united by our shared purpose to provide environmental solutions that enable our customers and the communities we serve to be Green For Life. We’re proud to say that working for GFL is more than a job. It’s an opportunity to make a difference and grow tremendously along the way. Regardless of the work we’re doing today, we’ve got our sights set on the big picture—not just tomorrow, but for life. GFL empowers those looking for growth in their career and lives, whether that's on our Field Operations teams or Professional Services teams. Field Operations – Our Field positions offer candidates across North America the potential for limitless growth and skill expansion as the front line of our organization, making them central to our company's vision of creating cleaner and more sustainable communities. Professional Services – Our Corporate positions located in key North American offices grow candidates to form strong client relations, manage key programs and accounts, and ensure our Field teams are operating at maximum efficiency.
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